Retention schedules that stay compliant, without manual effort
Global records obligations change constantly. Records surfaces every regulatory update the moment it happens, so your schedules reflect today’s rules, not last quarter’s review.
Global coverage. Real-time confidence.
Global coverage.
Real-time confidence.
250
Countries and territories
10,000
Regulatory issuing bodies tracked
100
Languages covered across global obligations
Records is a module within CUBE RegPlatform™ purpose-built to help regulated financial services firms manage their global records-management obligations in a single, governed platform. It consolidates three historically fragmented activities: regulatory rule intelligence, internal rule governance, and retention schedule publication into one auditable workflow. Designed for compliance teams operating across multiple jurisdictions, it replaces spreadsheets and disconnected rule libraries with a continuously maintained, version-controlled system of record.
Records is a module within CUBE RegPlatform™ purpose-built to help regulated financial services firms manage their global records-management obligations in a single, governed platform. It consolidates three historically fragmented activities: regulatory rule intelligence, internal rule governance, and retention schedule publication into one auditable workflow. Designed for compliance teams operating across multiple jurisdictions, it replaces spreadsheets and disconnected rule libraries with a continuously maintained, version-controlled system of record.
Records is a module within CUBE RegPlatform™ purpose-built to help regulated financial services firms manage their global records-management obligations in a single, governed platform. It consolidates three historically fragmented activities: regulatory rule intelligence, internal rule governance, and retention schedule publication into one auditable workflow. Designed for compliance teams operating across multiple jurisdictions, it replaces spreadsheets and disconnected rule libraries with a continuously maintained, version-controlled system of record.
Compliance teams are one missed update away from exposure
Compliance teams are one missed update away from exposure
Compliance teams are one missed update away from exposure
Records obligations span hundreds of jurisdictions, change without warning, and are currently tracked through processes that were never designed for that scale.
Records obligations span hundreds of jurisdictions, change without warning, and are currently tracked through processes that were never designed for that scale.
Records obligations span hundreds of jurisdictions, change without warning, and are currently tracked through processes that were never designed for that scale.
When a regulator updates an obligation, firms on manual processes have no mechanism to detect it until the next scheduled review, which may be months away. By then, schedules may already be out of compliance.
Spreadsheets, disconnected rule libraries, and email based approvals leave no audit trail and no structured governance. Proving compliance to regulators requires manual document assembly, and manual documents are always at risk of being out of date. Multi-jurisdictional operations magnify every gap. Each additional jurisdiction adds complexity that a point-in-time review process cannot absorb, especially when obligations are published in dozens of languages across thousands of issuing bodies.
When a regulator updates an obligation, firms on manual processes have no mechanism to detect it until the next scheduled review, which may be months away. By then, schedules may already be out of compliance.
Spreadsheets, disconnected rule libraries, and email based approvals leave no audit trail and no structured governance. Proving compliance to regulators requires manual document assembly, and manual documents are always at risk of being out of date. Multi-jurisdictional operations magnify every gap. Each additional jurisdiction adds complexity that a point-in-time review process cannot absorb, especially when obligations are published in dozens of languages across thousands of issuing bodies.
When a regulator updates an obligation, firms on manual processes have no mechanism to detect it until the next scheduled review, which may be months away. By then, schedules may already be out of compliance.
Spreadsheets, disconnected rule libraries, and email based approvals leave no audit trail and no structured governance. Proving compliance to regulators requires manual document assembly, and manual documents are always at risk of being out of date. Multi-jurisdictional operations magnify every gap. Each additional jurisdiction adds complexity that a point-in-time review process cannot absorb, especially when obligations are published in dozens of languages across thousands of issuing bodies.
Three outcomes that change how your team works
Three outcomes that change how your team works
Three outcomes that change how your team works
Your schedules reflect current regulations, always
Your schedules reflect current regulations, always
We monitor over 10,000 regulatory bodies across 250 countries and territories in 100 languages. When an obligation changes, the impact surfaces immediately against your internal rules and published schedules, before your next review cycle, not after.
We monitor over 10,000 regulatory bodies across 250 countries and territories in 100 languages. When an obligation changes, the impact surfaces immediately against your internal rules and published schedules, before your next review cycle, not after.
Gaps are found automatically, not during a crisis
Gaps are found automatically, not during a crisis
Compliance Gap Analysis continuously identifies taxonomy categories where no internal rule satisfies a known regulatory obligation. The result is an exportable, prioritised remediation roadmap, replacing the periodic audit exercise that only tells you what you missed after the fact.
Compliance Gap Analysis continuously identifies taxonomy categories where no internal rule satisfies a known regulatory obligation. The result is an exportable, prioritised remediation roadmap, replacing the periodic audit exercise that only tells you what you missed after the fact.
Audit evidence is ready before regulators ask
Audit evidence is ready before regulators ask
Every rule change is versioned and timestamped. The structured approval workflow captures every propose, review, and approve decision with named approvers and full diff-view context. Published schedules are exportable as PDF or Excel, giving regulators and internal audit a complete record without manual document assembly.
Every rule change is versioned and timestamped. The structured approval workflow captures every propose, review, and approve decision with named approvers and full diff-view context. Published schedules are exportable as PDF or Excel, giving regulators and internal audit a complete record without manual document assembly.
From regulatory change to published schedule,
in one platform
From regulatory change to published schedule, in one platform
From regulatory change to published schedule, in one platform
Three connected capabilities that keep regulatory intelligence, internal governance, and schedule publication in sync.
01
Monitor
02
Govern
03
Publish
We continuously track obligations across 250 countries and territories, and surface regulatory changes in real time - with no manual refresh, no lag between a rule changing and your team knowing about it.
Author and version internal retention rules through a guided wizard, progress them through a structured review-and-approve workflow with enforced segregation of duties, and maintain a full version history of every decision.
Approved rules are published into retention schedules, exportable as PDF or Excel, and distributed to data owners. Regulatory changes immediately surface against existing schedules, triggering review exactly where it’s needed.
Part of RegPlatform™
not a standalone tool
Part of RegPlatform™
not a standalone tool
Part of RegPlatform™
not a standalone tool
Records operates inside the RegPlatform™ suite alongside other compliance modules, no separate tool, login or export process. Every action is captured in the shared platform audit trail, giving compliance teams a unified record across their full regulatory programme.
Records operates inside the RegPlatform™ suite alongside other compliance modules, no separate tool, login or export process. Every action is captured in the shared platform audit trail, giving compliance teams a unified record across their full regulatory programme.
Records operates inside the RegPlatform™ suite alongside other compliance modules, no separate tool, login or export process. Every action is captured in the shared platform audit trail, giving compliance teams a unified record across their full regulatory programme.
Everything a records management team needs
Everything a records management team needs
Everything a records management team needs
Internal Rule Creation Wizard
Guided, stepped authoring flow for retention period, trigger event, and jurisdiction scope.
Custom Taxonomy Metadata
Customer-defined PII classification and ownership labels.
Ask an Expert
Contextual routing to CUBE advisory services from within rule workflows.
Records Overview Dashboard
Live compliance metrics and coverage heat map across all taxonomy categories.
Regulatory Rule Library
250 countries and territories, updated in real time as source regulations change.
Review & Approve Workflow
Diff-view comparison with enforced segregation of duties, proposers cannot approve their own changes.
Compliance Gap Analysis
Automatic gap identification, exportable as PDF or Excel with a prioritised remediation roadmap.
Retention Schedule Management
Create, version, and publish schedules by taxonomy or jurisdiction.
Admin Console
Self-service user management with
role assignment across Viewer, Review
& Approve, and Admin levels.
Frequently asked questions
Frequently asked questions
Frequently asked questions
What is Records?
What is Records?
How does Records work?
How does Records work?
How is Records different from managing records in spreadsheets?
How is Records different from managing records in spreadsheets?
Who uses Records?
Who uses Records?
What is Compliance Gap Analysis in Records?
What is Compliance Gap Analysis in Records?
Does Records support multi-jurisdictional firms?
Does Records support multi-jurisdictional firms?
Close records gaps permanently.
Close records gaps permanently.
Talk to a CUBE specialist about your jurisdictions, your current process, and what continuous compliance would mean for your team.
Talk to a CUBE specialist about your jurisdictions, your current process, and what continuous compliance would mean for your team.
Talk to a CUBE specialist about your jurisdictions, your current process, and what continuous compliance would mean for your team.