Records
View the entire world of classified rules and regulations pertaining to records in a centralized inventory, at a level of granularity that suits your business needs.
Understand record-keeping rules, from retention to defensible disposal, and generate automated reports for validation, assurance and audit.
How we solve for Records
CUBE captures and classifies every regulation relevant to your business and instantly identify when changes have occurred with its artificial intelligence powered solution. Understand relationships between individual rules and concepts across jurisdictions, from FINRA Rule 4511 to the California Consumer Privacy Act (CCPA) to Germany’s IT-Sicherheitsgesetz, and how they apply to your business.
Support your second line of defense by enabling compliance, IT, information security and operations teams to take the heavy lifting out of regulatory change management. CUBE’s automated compliance frees up time and assets, meaning valuable resources can focus on ensuring that effective record-keeping policies and controls are in place.
Visibility
Have complete visibility of the entire world of relevant regulations for records.
CUBE provides you with the earliest possible forewarning on proposed, pending, and active regulation pertaining to the management of records and information.
Policies and controls
Ensure records policies and controls meet regulatory expectations.
From the Senior Management Arrangements, Systems and Controls (SYSC) to MiFID II, using artificial intelligence, CUBE enables enrichment and mapping of global regulations to your specific record keeping policies, controls, and retention schedules.
Audit trail
Evidence decision making and actions in a defensible audit trail for records.
From retention to disposal, CUBE’s automated workflows enable up to date and relevant information on record keeping has been routed to and actioned by responsible owners right across the business.
Challenges faced by the industry
The critical importance of records is wide-ranging. Central to supervisory oversight, they enable regulators to verify whether firms have met regulatory requirements. Providing those records is mandatory, so the need for quality and accessibility is not to be underestimated. At the same time firms need records to be able to proactively evidence how they’ve met obligations to multiple regulators and auditors, whether that’s through decisions made, transactions, interactions with customers or internal reporting.
What’s more, being able to provide records as evidence gives firms important protection in the case of complaints, investigations, or legal disputes. And with accountability regimes being rolled out around the world it’s, more important than ever that senior managers can demonstrate the steps taken to comply.
As record keeping rules impact every part of a business, in all jurisdictions, and cover all types of medium from digital communications to paper files, it’s a never-ending challenge to keep up to date with requirements and ensure effective record keeping policies and controls are in place. All whilst operating across multiple and often legacy systems.
